Secure Document Management with Automated Renewal Alerts
UAE's leading document management system for employee documents. Store unlimited files securely, track expiry dates, and get automated renewal alerts. Never miss a passport, visa, or labour card renewal again.
Store All Employee Documents Safely in the Cloud
Centralize all employee documents in one secure cloud platform. No more filing cabinets or lost papers.
- Unlimited cloud storage for all employee documents.
- Enterprise-grade security with encrypted storage.
- Access documents anytime, anywhere from any device.
- Automatic backup and disaster recovery.
- Role-based access control for data security.
Employee Documents
Aisha Khan - EMP001
Expired/Expiring Documents
Sarah Ahmed
ExpiredMohammed Ali
5 daysFatima Khan
28 daysAutomated Document Renewal Alerts
Stay compliant with automated email notifications for expiring passports, visas, and labour cards. Configure alert thresholds and recipient lists.
- Urgent alerts for expired documents requiring immediate action.
- Critical alerts 7 days before expiry for timely renewals.
- Warning alerts 30 days before expiry for early planning.
- Configurable email recipients and CC addresses.
- Weekend reminder options for continuous monitoring.
- Customizable alert thresholds based on document type.
Manage All Types of Employee Documents
Create unlimited custom document types tailored to your business requirements
Passport Management
Store and track employee passport details with expiry alerts.
Visa Tracking
Manage work visas, visit visas, and residence permits with renewal reminders.
Labour Card Storage
Track UAE labour cards with issue dates, expiry dates, and document numbers.
Employment Contracts
Store employment contracts, amendments, and contract renewal documents.
Certificates & Qualifications
Manage educational certificates, professional licenses, and training records.
Custom Document Types
Create any document type specific to your organization requirements.
Document Expiry Report
Track compliance status
Document Expiry Reports & Compliance Tracking
Generate detailed reports on document status, track expiry dates, and ensure compliance with UAE regulations.
- Filter reports by document type, department, designation, and location.
- View total documents, expired, expiring soon, and valid counts.
- Track document numbers, issue dates, and expiry dates.
- Export reports to Excel for audits and compliance checks.
- Generate reports on-demand with real-time data.
- Include or exclude inactive employees from reports.
Complete Document Management Features
Discover how HRX360 simplifies document management with powerful features tailored for UAE businesses
Unlimited Document Storage
Store unlimited employee documents securely in the cloud with instant access from anywhere.
Automated Renewal Alerts
Get automated email notifications for document expiry at 30-day, 7-day, and urgent levels.
Customizable Document Types
Create and manage unlimited custom document types tailored to your business needs.
Expiry Date Tracking
Track expiry dates for passports, visas, labour cards, and all employee documents.
Secure Cloud Storage
Enterprise-grade security with encrypted storage and role-based access controls.
Quick Document Search
Find any document instantly with advanced search and filter options.
Document Expiry Reports
Generate detailed reports on document status, expiry dates, and compliance.
Easy Document Upload
Upload documents directly to employee profiles with support for multiple file formats.
Export & Download
Export document reports to Excel and download documents when needed.
Your Document Management Questions Answered
Get answers to common questions about HRX360 Document Management Software
Q:What types of documents can I store in HRX360?
HRX360 allows you to store all employee documents including passports, visas, labour cards, contracts, certificates, training records, performance reviews, and any custom document types. The system supports unlimited document types that can be configured based on your business needs.
Q:How does document expiry tracking work?
HRX360 automatically tracks document expiry dates and sends automated email alerts at three levels: Urgent (expired documents), Critical (7 days before expiry), and Warning (30 days before expiry). This ensures you never miss important document renewals for passports, visas, and labour cards.
Q:Is my document data secure in HRX360?
Yes! HRX360 uses enterprise-grade security with encrypted cloud storage, role-based access controls, and secure data centers. All documents are stored safely with automatic backups, ensuring your sensitive employee documents are protected and accessible only to authorized personnel.
Q:Can I customize document types?
Absolutely! HRX360 offers a Document Type Master where you can create and manage unlimited custom document types. Configure document codes, names, and status settings to match your organization's specific documentation requirements.
Q:How do renewal alerts work?
The system automatically sends email notifications to configured recipients based on document expiry dates. You can set Critical Alert Threshold (7 days) and Warning Alert Threshold (30 days), with options for weekend reminders and CC email addresses for management visibility.
Q:Can I generate document expiry reports?
Yes! HRX360 provides comprehensive Document Expiry Reports with filters by document type, department, designation, and location. Reports show total documents, expired count, expiring soon, and valid documents with full details including issue dates, expiry dates, and document numbers. All reports can be exported to Excel.
Still have questions? We're here to help!
Contact Our TeamSimplify Document Management with HRX360
Store unlimited documents securely, track expiry dates automatically, and never miss a renewal with automated alerts. Get started with HRX360 Document Management today.